by
Jocelyn Bravo Quevedo
| Feb 02, 2026
Many organizations today face the same challenge: How do we issue IDs quickly and securely while also knowing exactly who is on-site — without adding more complex systems to manage?
For schools, corporate campuses, events, and response teams, traditional ID workflows can be manual, time-consuming, and disconnected from real-time activity tracking. That’s where a combined approach using Entrust Instant ID as a Service (IDaaS) and EPIC Track is helping organizations modernize both credentialing and accountability in one streamlined process.
A Smarter Way to Issue and Manage ID
Entrust Instant ID as a Service (IDaaS) moves ID issuance into a secure cloud-based platform. Instead of relying solely on on-site hardware and manual production processes, organizations can:
- Issue digital and printed credentials at the same time
- Manage identities through a centralized, secure cloud environment
- Reduce dependence on manual, location-based card production
- Support both permanent and temporary credential needs
Adding Real-Time Visibility with EPIC Track
While IDaaS focuses on credential issuance and management, EPIC Track adds another critical layer: real-time activity visibility.
EPIC Track uses mobile ID scanning and logging tools to help organizations:
- See when and where IDs are being used
- Track check-in and check-out activity
- Understand who is currently on-site
- Create a clear digital record of credential usage
Through a mobile app, staff can quickly scan IDs and log movement, turning credentials into active accountability tools rather than just access badges.
This means IDs can be created, updated, and managed more efficiently — especially for organizations with multiple locations or mobile populations.
One Workflow, Not Two Separate Systems
A key advantage of combining IDaaS with EPIC Track is that the systems are designed to work together as part of a single, connected workflow.
This integration helps organizations:
- Reduce manual steps between issuing an ID and tracking its use
- Improve data accuracy and reduce duplicate entry
- Strengthen accountability with clear, time-stamped activity records
- Simplify administration by avoiding disconnected tools
Instead of managing one system for badges and another for tracking people, organizations gain a more unified process from credential creation to real-world use.
Where This Approach Makes the Biggest Impact
This combined solution has proven especially useful in environments where temporary, mobile, or high-turnover credentials are common:
K–12 Schools- Track staff, visitors, contractors, and substitutes while issuing credentials quickly and maintaining visibility of who is on campus.
Emergency Response Teams- Issue credentials rapidly during deployments and maintain a record of personnel movement and presence in dynamic environments.
Corporate Events & Conferences- Manage large numbers of temporary attendees and staff while monitoring check-ins and on-site activity in real time.
Organizations with Mobile Workforces- Support teams that operate across locations while maintaining centralized control and visibility.
Bridging the Gap Between Identity & Accountability
Credentials are no longer just visual IDs — they’re part of a broader identity and accountability strategy. By combining cloud-based ID issuance with mobile activity tracking, organizations can better understand:
- Who has been issued credentials
- Where those credentials are being used
- Who is on-site at any given moment
This not only improves security and operational awareness, but also supports compliance, reporting, and overall organizational safety.
Contact us Today
If you’re looking for a simpler way to issue IDs while gaining real-time visibility into who is on-site, this integrated approach could be a strong fit.
Contact us today to learn more about Entrust Instant ID as a Service and EPIC Track, request a brief data sheet, or talk through how this solution could work with your current systems. Our team is happy to help you design a workflow that improves both credentialing and accountability.