by
Nam Huynh
| Jun 09, 2023
Ensuring security and efficiency is paramount in today's workplace. One effective way to achieve this is by implementing employee photo ID badges. These badges not only provide visual identification but can also have an access control function and enhance overall safety. In this blog post, we will guide you through the process of making employee photo ID badges using an ID card printer, software, a camera, and badge accessories.
Step 1: Acquire the necessary equipment:
To begin, assemble the essential equipment, supplies, and accessories required to create employee photo ID badges. You will need:
ID card printer: Choose a reliable ID card printer that suits your organization's requirements. IdentiSys offers a wide range of desktop ID printers to choose from, including models from brands such as Entrust, Evolis, HID Fargo, IDP, Kanematsu, Magicard, and Matica.
ID card software: Select ID card software that allows you to design and customize badges. IdentiSys offers powerful software solutions like ID Core 2.0/Original, BadgePass ONE, and Entrust Instant ID, which provide a range of design options and integration capabilities.
Digital camera: A good-quality digital camera will be needed to capture employee photos. IdentiSys offers many options for cameras and backdrops.
Badge accessories: To complete the ID badge creation process, you'll need badge holders, lanyards, and other accessories. IdentiSys offers a variety of options, including badge reels, clips, and strap clips, to suit your preferences. You can also order custom-printed accessories to maximize company branding.
Step 2: Design your badge:
With the ID card software, you can create a professional-looking badge design. Start by selecting a layout template or create a custom design that reflects your organization's branding. Include key information such as the employee's name, job title, department, and a clear photo. Customize the design by adding your company logo, colors, and any other relevant details. It is also possible to print on proximity and smart cards to integrate access control capabilities with employee badge. IdentiSys offers a large selection of printable proximity card formats compatible with most access control systems on the market today.
Step 3: Capture employee photos:
Use a camera to capture high-quality employee photos against a plain background. Ensure good lighting and instruct employees to remove hats or glasses that may obstruct their faces. We recommend taking front-facing, passport-style photos for better recognition. To maximize the quality of the image, use a photo ID backdrop to have consistent-looking portraits among the entire staff.
Step 4: Import and edit employee photos:
Transfer the captured photos to your ID card software and import them into the badge design. Crop and adjust the photos to fit the designated space on the badge. Ensure the photos are clear and well-aligned. Depending on the software you choose, the snapped photo should automatically populate into the production part of your software application.
Step 5: Print the badges:
Once your badge design is complete, use the ID card printer to print the badges. IdentiSys offers a range of printers capable of single or dual-sided printing, color or monochrome, and different printing technologies. Many models are available, ranging from simple entry-level printers designed for low-volume use, to enterprise equipment, capable of high-volume printing with encoding and advanced security features.
Laminate the badges using an optional lamination module that many printers have available as an add-on, to protect the badges from wear and tear. Lamination also adds durability and a professional finish to the badges.
Step 6: Attach badge accessories:
To make the badges wearable and easily visible, attach badge holders and choose suitable badge accessories. Badge holders are available in various styles, including horizontal and vertical orientations, and can be attached to lanyards, badge reels, or clips. IdentiSys offers a wide selection of accessories to accommodate your needs.
Implementing employee photo ID badges not only enhances security and safety in the workplace but also adds a professional touch. By following the steps outlined above, you can make visually appealing and personalized badges tailored to your organization's requirements. Remember to choose reliable equipment and software for a seamless badge creation process. IdentiSys offers a comprehensive range of products and services that cater to your needs. Contact us today and take advantage of our expertise to streamline your employee ID badge creation process and unlock the benefits of a secure and efficient workplace.