ID card printers are essential tools for businesses, schools, healthcare facilities, and organizations that rely on secure, professional identification. Yet despite how common they’ve become, many people still have misunderstandings about what these printers can do, how they work, and what’s required to keep them running efficiently.

To help you make informed decisions about your ID printing needs, let’s clear up some of the most common misconceptions about ID card printers.

Misconception #1: All ID Card Printers Work the Same Way

Not all printers are built alike. There are two main types of ID card printers—direct-to-card (DTC) and retransfer (reverse transfer) printers—and each serves different needs.

• Direct-to-card printers print directly onto the surface of a card and are ideal for standard photo ID cards, employee badges, or membership cards.
• Retransfer printers use a film to transfer the image onto the card, producing edge-to-edge printing and higher durability—perfect for printing on smart cards or cards with uneven surfaces.

Choosing the right printer depends on your desired image quality, budget, and card type.

Misconception #2: You Can Use Any Blank Card with Any Printer

While it might seem convenient to use any blank plastic card, ID printers are designed for specific card materials and thicknesses.

For example, some printers require PVC cards, while others can handle composite PVC-PET cards or rewritable cards. Using the wrong type can lead to print quality issues, jams, or even damage to your printer.

Always check the manufacturer’s specifications before purchasing card stock to ensure compatibility and long-term performance.

Misconception #3: ID Card Printers Don’t Need Regular Maintenance

Like any piece of equipment, ID card printers require routine care. Dust, static, and debris can quickly build up inside the printer, affecting print quality and potentially damaging internal components.

Regular maintenance—such as cleaning rollers, replacing worn parts, and using cleaning kits—helps extend the life of your printer and ensures consistent results. Most manufacturers recommend cleaning the printer every 500–1,000 prints or whenever you change a ribbon.

Misconception #4: Color Ribbons Work Like Standard Ink Cartridges

ID card printers don’t use ink—they use color ribbons with panels of dye that are thermally transferred onto the card.

Each ribbon type serves a unique purpose:

• YMCKO ribbons are used for full-color printing.
• Monochrome ribbons print single-color text or graphics.
• Retransfer films are used with retransfer printers for higher-quality printing and longer card life.

Understanding how ribbons work helps avoid wasted materials and ensures you get the right results for each card.

Misconception #5: ID Printers Are Only for Large Organizations

While once true, this is no longer the case. Today’s market offers compact, affordable printers designed for small businesses, schools, and even single-department use.

Entry-level printers can produce professional-quality ID cards at a fraction of the cost of outsourcing, giving smaller organizations complete control over their card design, security, and reprinting needs.

Misconception #6: Printing In-House Is Complicated

Modern ID card printers are designed to be user-friendly and intuitive. Most come with plug-and-play software, touchscreen interfaces, and guided setup wizards that make printing as simple as creating a document.

With proper training and software, even beginners can design, print, and encode cards within minutes—no technical expertise required.

Misconception #7: All Printers Produce the Same Security Level

Security isn’t one-size-fits-all. While most printers can produce standard photo ID cards, higher-end models support encoding technologies such as magnetic stripes, smart chips, or contactless (RFID) cards.

For organizations that prioritize access control or data protection, choosing a printer with encoding and lamination options adds an extra layer of durability and tamper resistance.

Contact us today

Understanding what your ID card printer can (and can’t) do is key to getting the most from your investment. By dispelling these common myths, you can make smarter decisions about printer selection, maintenance, and usage—ensuring your ID program runs efficiently and securely for years to come.

Whether you’re printing student badges, employee IDs, or secure access cards, the right printer and proper care make all the difference. Contact us today to speak with and expert if you still have questions or need help.

When it comes to creating professional, secure, and customized ID cards, the hardware—the printer itself—often gets most of the attention. But behind every sharp, functional card is the ID card printing software that makes it possible. Without the right software, designing, managing, and printing ID cards can quickly become complicated and inefficient.

What is ID Card Printing Software?

ID card printing software is a specialized application designed to create, manage, and print identification cards. Unlike standard design tools, this software integrates features tailored for ID card production, including:

• Card Design Tools: Pre-set templates and design elements that make creating professional cards simple.
• Database Management: Connects to employee, student, or member databases for seamless batch printing.
• Encoding Features: Supports adding barcodes, magnetic stripes, QR codes, or smart chip data directly onto the card.
• Security Options: Includes tools to add visual or electronic security features to prevent counterfeiting.

 In short, the software acts as the bridge between your ID card printer and the information you need on each card.

 Why Do You Need ID Card Printing Software?

• Professional Card Design- With built-in templates and customization options, ID card software makes it easy to create cards that are both functional and visually appealing—without needing a graphic design background.
• Improved Efficiency- Manually inputting cardholder information can be time-consuming and error-prone. Software allows you to pull data directly from databases, enabling fast and accurate batch printing.
• Enhanced Security- Modern ID card software lets you integrate advanced security features, such as holographic overlays, UV printing, or encoded chips. This ensures your cards are not only durable but also tamper-resistant.
• Scalability- Whether you need a handful of cards for a small business or thousands for a large organization, card printing software adapts to your needs. As your organization grows, so can your ID program.
• Compliance and Data Management- For industries like healthcare, education, and government, compliance is critical. Many ID card software solutions help organizations meet data security standards like HIPAA or FERPA while securely managing sensitive cardholder information.

Popular ID Card Printing Software Options

At IdentiSys, we offer a range of powerful ID card software solutions designed to meet diverse organizational needs:

• IdentiSys ID Core 2.0 Credential Software – A flexible and feature-rich solution that streamlines the entire card issuance process with advanced design, database, and encoding capabilities.
• Entrust Adaptive Issuance™ Instant ID Software – Known for its intuitive interface and scalability, this software integrates seamlessly with Entrust printers and supports advanced security options.
• BadgeHub – A web-based platform ideal for organizations needing remote or multi-site card management, providing secure, centralized control of ID issuance.
• VALID WebLink ID Card Management Software – A versatile cloud solution that simplifies card design, issuance, and data management while maintaining top-tier security.

In addition to these, IdentiSys also offers many other software solutions to support ID issuance, access control, and credential management across various industries and security requirements.

Who Benefits from ID Card Printing Software?

• Schools and Universities issuing student, staff, or visitor badges
• Corporations managing access control for employees and contractors
• Healthcare Providers ensuring compliance with ID requirements
• Membership Organizations printing loyalty, club, or event cards
• Government Agencies creating secure credentials for staff and citizens
  

The Bottom Line

While an ID card printer handles the physical printing, the software is what truly powers your ID program—ensuring professional design, efficient workflows, and secure card issuance. Investing in the right ID card printing software helps your organization save time, strengthen security, and maintain compliance.

At IdentiSys, we offer a wide range of card issuance software, including ID Core 2.0, Entrust Adaptive Issuance Instant ID, BadgeHub, and VALID WebLink, along with many others to fit your organization’s unique needs.

Contact us today to learn more about which ID card printing software is right for your organization and how it can enhance your ID program.

Organizations today must balance security and convenience when it comes to managing visitors, guests, and temporary staff. One of the most effective ways to achieve this is by using temporary badge printing solutions. These on-demand badges not only help identify short-term personnel but also enhance security by ensuring that only authorized individuals can access specific areas.

Why Temporary Badges Matter

Temporary credentials play a crucial role across industries such as education, healthcare, corporate offices, and manufacturing. Without a clear way to identify who belongs on-site, organizations face risks like unauthorized entry, data breaches, or safety hazards.

Visitor badge printing solutions help prevent these challenges by:

• Clearly identifying visitors and short-term staff with visible credentials.
• Controlling access with time, date, or location-based restrictions.
• Creating a professional, branded appearance.
• Improving record-keeping when integrated with visitor management systems.

Temporary Badge Printing Options

1. Paper or Adhesive Visitor Labels

• Perfect for short-term visits.
• Printed instantly at a front desk or kiosk.
• Can include name, photo, company, and expiration date.
• Commonly used in schools, healthcare facilities, and corporate offices.

2. Single-Use Plastic Cards

• More durable than paper badges.
• Ideal for individuals needing access over several days.
• Can include barcodes, magnetic stripes, or smart chips for enhanced security.

3. Expiring Visitor Badges

• Some change color after a set time (e.g., 24 hours).
• Prevent reuse and stop visitors from holding onto old badges.
• Ideal for high-security environments.

4. Self-Service Kiosks

• Allow guests to check in and print badges without staff assistance.
• Can integrate with pre-registration for faster check-ins.
• Reduce bottlenecks in busy lobbies or reception areas.

5. Custom Pre-Printed Badges

• Differentiate visitors, vendors, and staff.
• Include logos for a professional look.
• Reusable badges for multiple visitors.

Integration with Visitor Management and Access Control

Modern badge printing solutions often connect with visitor management systems and access control platforms. This integration allows organizations to:

• Track who is on-site in real time.
• Issue temporary access rights to secure doors, elevators, or restricted zones.
• Automatically deactivate badges after expiration.

By combining temporary badge printing with access control, organizations ensure these credentials function not only as visible IDs but also as active components of a layered security system.

Finding the Right Solution

The right temporary badge printing option depends on your environment:

• Low-traffic offices: Adhesive visitor labels may be sufficient.
• High-security facilities: Expiring or encoded badges provide stronger safeguards.
• Busy campuses or hospitals: Self-service kiosks streamline check-in and badge issuance.

By investing in the right visitor badge printing solutions, businesses can improve both security and efficiency while ensuring a smooth, professional visitor experience.

Contact us today to learn more about secure and temporary badge printing options for your organization.

When you swipe an ID card at a door or show your badge at work, it’s easy to overlook the technology that goes into creating it. Modern ID card printers are sophisticated machines designed to produce sharp, durable, and secure cards. But what actually happens inside an ID card printer? Let’s take a step-by-step look at the printing process.

1. Card Feeding

The process begins with the blank card. Most printers use a card input hopper that stores PVC or composite cards. When a print job is sent, a feeder mechanism pulls a single card from the hopper into the printer. Rollers guide the card into position for printing.

Some advanced printers can handle multiple card thicknesses or specialty cards, while others are optimized for standard 30-mil cards.

2. Ribbon Selection and Positioning

ID card printers don’t use ink cartridges like traditional paper printers. Instead, they rely on dye-sublimation or resin thermal transfer ribbons:

• YMCKO ribbons (Yellow, Magenta, Cyan, Black, Overlay) for full-color printing.
• Monochrome ribbons for single-color printing.
• Specialty ribbons for overlays, UV security, or holographic effects.

When the print job begins, the printer automatically advances the ribbon to the correct color panel for the first pass.

3. The Printhead Heats Up

At the heart of the printer is the thermal printhead, a line of microscopic heating elements. These elements precisely heat different parts of the ribbon:

• In dye-sublimation printing, the heat turns solid dye into gas, which diffuses onto the card surface to create smooth, continuous tones. 
• n resin thermal transfer printing, the heat melts resin-based ink, which bonds directly to the card surface, creating crisp text or barcodes.

This is how the printer lays down the first layer of color or detail.

4. Color Layering (Panel by Panel)

Full-color cards are built in layers:

1. Yellow panel (Y) prints first.
2. Magenta panel (M) is added.
3. Cyan panel (C) completes the color spectrum.
4. Black panel (K) is used for sharp text, barcodes, and fine details.
5. Overlay panel (O) applies a thin, protective coating.

The card passes under the printhead multiple times as each panel of the ribbon is applied. The result is a vibrant, high-resolution image.

5. Duplex Printing (If Applicable)

If you have a dual-sided printer, the card is flipped automatically by an internal flipper mechanism. The back side can then be printed with designs, barcodes, or additional text.

6. Encoding Data (Optional)

Many ID card printers also include encoders for access control or payment functionality. Depending on the setup, the card may pass through:

• Magnetic stripe encoder – writes data onto a black mag stripe.
• Proximity/smart card encoder – programs chips with secure data.
• Contact/contactless card encoders – for high-security smart card formats.

Encoding can happen before or after the printing process, depending on the printer model.

7. Lamination (Optional)

For cards that need extra durability or tamper-resistance, printers with lamination modules apply a protective film. This can be:

• Clear laminate for everyday protection.
• Holographic laminate for added security against counterfeiting.

Lamination extends the lifespan of the card, making it resistant to wear, fading, and scratches.

8. Card Ejection

Finally, the finished card is ejected into the output hopper, ready to be issued. Depending on the printer, this entire process can take as little as 15–30 seconds per card for single-sided full-color prints.

Why This Process Matters

Understanding how ID card printers work helps organizations choose the right machine for their needs. A simple single-sided direct-to-card printer might be perfect for a small office, while a retransfer printer with encoding and lamination may be essential for government or healthcare environments.

By knowing what happens inside an ID card printer, you can also better appreciate the technology that keeps your workplace, school, or organization secure.

Ready to Find the Right Printer?

Whether you need a compact printer for on-demand cards or a high-volume retransfer printer with lamination and encoding, we can help. We offer a wide range of ID card printers, supplies, and service solutions to fit any organization’s needs. Contact us today to speak with one of our experts to guide you on which ID Card Printer is right for your organization. 

If your ID card printer is outdated, slow, or simply not meeting your current needs, now is the perfect time to upgrade. Whether you’re currently using an IDP printer, another brand, or have a system that’s long out of warranty, our IDP Trade-In & Trade-Up promotion makes it easier—and more affordable—than ever to improve your ID card printing process.

Get Up to $500* Off a New Printer

For a limited time, you can trade in your old ID card printer and receive as much as $500 off the purchase of a brand-new IDP printer. This offer applies whether you’re upgrading from an older IDP model or switching from another manufacturer.

Your trade-in printer doesn’t even need to be in working condition—it just needs to be turned in to qualify for the discount.

Why Upgrade Now?

Upgrading your printer isn’t just about replacing old hardware—it’s about improving your entire card issuance process. Newer IDP printers offer:

• Faster print speeds to save time on large batches
• Higher print quality for sharp, professional-looking cards
• Advanced security features such as UV printing and lamination
• Improved reliability with fewer maintenance issues
• Compatibility with modern card technologies like smart cards and proximity cards

By upgrading now, you’ll ensure your organization stays efficient, secure, and ready for future needs.

Don’t Miss Out

This special offer is only available for a limited time, so if you’ve been thinking about upgrading your ID card printer, now’s the time to act.

Ready to trade in and trade up? Contact us today to take advantage of this exclusive IDP promotion and start enjoying faster, more secure, and more reliable card printing—at a great price.

* $500 off applies to certain conditions met, such as trading in for the IDP SMART-81 with Lamination. Offer may not be combined with existing special pricing. Contact us for details.

When it comes to tracking assets, managing inventory, or identifying personnel, businesses often find themselves choosing between RFID (Radio Frequency Identification) and barcode technology. While both serve a similar purpose — identifying and tracking items — they operate in very different ways.

Understanding the key differences between RFID and barcode technology can help you determine which solution best fits your organization’s needs. In this blog, we’ll break it down.

What Is Barcode Technology?

A barcode is a series of printed black lines or squares representing data. This data is typically read by a scanner using optical technology (like lasers or cameras).

Barcodes are:

• Visual: The code must be seen to be scanned.
• One-at-a-time: Each barcode must be scanned individually.
• Low-cost: Easy and inexpensive to print and implement.

Common Uses:

• Retail product labeling
• Library book tracking
• Event ticketing
• Inventory control
  

What Is RFID Technology?

RFID uses radio waves to transmit data from a tag to a reader. Each RFID tag contains a microchip and an antenna, allowing it to send and receive data without a direct line of sight.

RFID tags can be:

• Passive (no internal power, activated by a reader)
• Active (powered by a battery for longer range)

RFID systems can:

• Read multiple tags simultaneously
• Work without direct line-of-sight
• Store more data than barcodes

Common Uses:

• Asset and inventory tracking
• Access control and ID badges
• Supply chain management
• Livestock and pet identification
  

RFID vs. Barcode: A Side-by-Side Comparison

Which Is Better: RFID or Barcode?

The answer depends on your specific application:

Choose RFID if you need:

• Bulk scanning capabilities
• Contactless operation
• Real-time location tracking
• Enhanced security or data storage
• Automation and efficiency in logistics or access control

Choose Barcodes if you need:

• A cost-effective solution
• Simple, one-at-a-time scanning
• Compatibility with existing systems
• Visual labeling for consumer use
  

Can You Use Both?

Yes — many businesses use RFID and barcode technologies together to maximize flexibility and reliability. For example, a warehouse may label products with both a barcode for manual scanning and an RFID tag for automated bulk tracking.

IdentiSys offers both the hardware and software solutions needed to integrate RFID and barcode systems for a unified, efficient tracking solution. Whether you're managing inventory, monitoring assets, or tracking personnel, we can help implement a system tailored to your specific needs.

Final Thoughts

Both RFID and barcode technologies play important roles in identification and tracking. The right choice for your organization will depend on your goals, environment, and budget.

Looking to explore RFID or barcode solutions for your business? Contact us today — we’ll help you compare options and find the best system for your needs.

After more than a decade of serving as one of Zebra’s most trusted, high-performance card printers, the ZXP Series 7 is officially entering its end-of-life phase. Zebra has announced the End of Sale for all ZXP Series 7 printers, including custom variants, with the final order date set for November 30, 2025.

Zebra cites challenges with sourcing components and the need to meet evolving network security requirements as key reasons for the product’s retirement. While the printer will no longer be available for new orders after the deadline, Zebra will continue to provide full support, service, and repair through December 30, 2030, ensuring that current users can maintain their investment for years to come.

What This Means for Current ZXP Series 7 Users

If your organization relies on ZXP Series 7 printers, now is the time to plan ahead. To ensure you don’t miss the November 30, 2025, order deadline for custom configurations or replacements, we encourage you to place any final orders as soon as possible.

This transition also presents an opportunity to upgrade to Zebra’s latest generation of card printers—the ZC Series, including the ZC100, ZC300, and ZC350. These models deliver streamlined operation, compact designs, enhanced security, and modern connectivity features, making them ideal replacements for organizations seeking long-term stability and performance.

ZXP Series 7 vs. Zebra ZC Series Card Printers

Stay Supported While Planning Ahead

While Zebra remains committed to servicing ZXP Series 7 devices through 2030, transitioning to a ZC Series printer now can help future-proof your card issuance program, avoid supply constraints, and take advantage of the latest technology.

For more details on replacement options, available models, or assistance in planning your transition, contact our team today. We’re here to help ensure your card printing needs remain uninterrupted.

When organizing an event or conference, there’s one crucial detail that often makes the first impression: the attendee badge. From multi-day conventions to one-day seminars, badges are more than just name tags — they’re essential for security, networking, and a polished, professional experience. This is where portable ID badging systems shine.

The Power of On-Site Badge Printing

Imagine your guests arriving after weeks (or months) of planning, only to wait in long lines for pre-printed badges that might not even be accurate. Portable ID badging systems eliminate this stress by allowing you to print badges on demand, right at your check-in area. Need to correct a spelling mistake or print a badge for a last-minute registrant? It’s done in seconds.

Benefits of Portable Badging at Events

Faster Check-In- With an on-site badging system, attendees can check in and receive their badges within minutes. This dramatically cuts down wait times and keeps lines moving — critical for maintaining a positive first impression.

Flexibility for Changes- Last-minute updates are inevitable. Whether it’s adding VIP indicators, special access designations, or correcting a misspelled name, portable systems allow you to adapt instantly without costly reprints or delays.

Enhanced Security- Portable ID badging means credentials can include photos or custom security elements like barcodes, QR codes, or even holographic overlays — improving verification at your event entrances and reducing the risk of badge swapping or unauthorized access.

Professional Branding- Printing badges on-site doesn’t mean compromising on design. Portable systems can produce high-quality, full-color badges featuring your event logo, sponsor information, and custom layouts that reinforce your brand.

Easy Mobility- Because these systems are compact and often lightweight, you can set up wherever it’s most convenient — from hotel lobbies to outdoor tents — and even move locations throughout multi-day events.

Ideal for More Than Just Conferences

While conferences and trade shows are top use cases, portable badging systems are also invaluable for:

• Corporate training seminars
• Music festivals and sporting events
• Volunteer management at community initiatives
• Credentialing press and media teams at special events

Bottom Line: Make Registration Seamless

In today’s event landscape, a smooth registration experience is a competitive advantage. Long waits and manual check-in processes can frustrate attendees before they even step into your main program. Portable ID badging systems empower your team to deliver quick, accurate, and secure credentials — all while reinforcing your event’s professionalism.

Ready to Upgrade Your Event Badge Process?

If you’re planning an upcoming event or conference, investing in a portable ID badging system can transform your guest experience from the very first interaction. Contact us today to learn about the latest portable ID printers and software solutions that can help make your next event a success.

As of March 12, the innovative BadgePass One platform has officially been relaunched as BadgeHub, and it’s already making waves in the identification and credential management space. IdentiSys, as a BadgePass authorized partner, is proud to offer local sales, installation, and support for this exciting solution.

What is BadgeHub?

BadgeHub is a cloud-based credential management and issuance platform designed to simplify the way organizations create, manage, and issue ID badges. With BadgeHub, users can securely access the system from anywhere, making it an ideal solution for distributed teams, schools, businesses, and healthcare organizations that need a modern, flexible, and scalable badging solution.

Key Benefits of BadgeHub

• Cloud Convenience: Manage and issue IDs from virtually anywhere without the need for local servers or complex IT infrastructure.
• Streamlined Badge Issuance: Easily enroll users, capture photos, and print badges on demand.
• Scalability: Whether you’re printing for a small office or a multi-site enterprise, BadgeHub grows with your needs.
• Secure & Efficient: Protects your data with advanced cloud security measures while simplifying badge management for staff.
• Seamless Hardware Integration: Works with our flagship Entrust Sigma ID3 printer, delivering professional-quality cards quickly and easily.

Why Choose IdentiSys for BadgeHub?

As a trusted BadgePass partner, IdentiSys provides more than just the software – we deliver expert local service, hands-on support, and integration assistance to make sure BadgeHub fits seamlessly into your existing ID program. We’ll help you configure your system, train your staff, and ensure smooth implementation.

See BadgeHub in Action

To learn more or schedule a demo, contact your local IdentiSys representative today.

Evolis is marking 25 years of excellence in card printing—and IdentiSys is proud to offer an exclusive deal to help you celebrate. The Primacy 2 – Special Edition 25 bundle is available now through September 15, 2025, at a limited-time promotional price of $2,525, reduced from the original price of $2,800. That’s a $275 savings on one of the most advanced and user-friendly card printers on the market.

This unique bundle includes:

• Primacy 2 LCD Duplex Expert configuration
• YMCKO color ribbon – 300 prints
• ID-ALL Card Designer – Starter Edition software

Ideal for organizations looking for speed, security, and high-quality badge printing, this limited bundle is your opportunity to upgrade at a significant discount.

After September 15, the price will increase to $2,620 and remain valid through December 31, 2025.

Product Code: PM2-SE25
Available for a limited time—contact your IdentiSys representative today to take advantage of this special offer.

When your organization regularly issues temporary ID cards or needs to update card information frequently, constantly printing new cards can get expensive—and wasteful. That’s where rewritable ID cards offer a smart solution. These innovative cards can be erased and reprinted multiple times, making them ideal for dynamic use cases like visitor management, event access, and temporary employee badges.

In this blog, we’ll explore what rewritable cards are, how they work, and the benefits they bring to businesses, schools, and other organizations.

What Are Rewritable ID Cards?

Rewritable ID cards are made of special thermosensitive materials that allow them to be printed, erased, and reused. Instead of relying on permanent ink or ribbons, these cards use heat to display or erase information on the surface. This process enables a single card to be used multiple times, often up to 500 rewrites, depending on the card’s quality.

How It Works:

1. Thermal Printing: Heat is applied to the card’s surface to display text, images, or barcodes.
2. Erasing: When the information is no longer needed, another round of heat erases the data, restoring the card to its original blank state.
3. Rewriting: New information is printed onto the card for the next use.

Rewritable cards typically support monochrome (single-color) printing, usually in black or blue. While they don’t offer full-color graphics, they’re highly effective for simple identification, text, and barcode applications.

Benefits of Rewritable ID Cards

1. Cost Savings

Rewritable cards drastically reduce the need to constantly purchase new card stock and consumables like ribbons or ink.

• Reusable: One card can be used hundreds of times.
• No Ink or Ribbon Costs: Reduces expenses tied to consumables.

Bottom Line: Ideal for organizations with high badge turnover or short-term ID needs.

2. Eco-Friendly Solution

Using the same card multiple times significantly cuts down on plastic waste and unnecessary printing materials.

• Less Waste: Fewer cards discarded after a single use.
• No Ink Disposal: Eliminates waste from ink cartridges or ribbons.

Bottom Line: Supports your organization’s sustainability goals.

3. Perfect for Temporary and Changing Use

These cards shine in environments where credentials are frequently updated or issued for short-term use.

• Visitor Badges: Reuse the same cards for daily guests or contractors.
• Flexible Updates: Easily adjust employee details or access levels as needed.

Bottom Line: Convenient and efficient for short-term or changeable credentials.

4. Quick and Easy to Use

Rewritable cards simplify the process of issuing IDs—no waiting on supplies or reprints.

• On-Demand Printing: Create or update cards instantly.
• No Complex Setup: User-friendly process for rewriting information.

Bottom Line: Saves time and reduces hassle in high-traffic or fast-paced environments.

5. Durable and Low Maintenance

Despite being rewritten multiple times, these cards are typically made of durable PVC that withstands frequent handling.

• Long-Term Use: Sturdy enough for repeated use over time.
• Less Maintenance: Fewer consumables mean fewer supply replacements and less downtime.

Bottom Line: A reliable, long-term solution for dynamic ID needs.

Who Should Use Rewritable Cards?

Rewritable ID cards are a smart fit for any organization dealing with:

• High volumes of temporary personnel
• Frequent information updates
• Sustainability initiatives
• Fast-paced or high-traffic ID issuance

Common Use Cases Include:

• Event Management: Perfect for conferences, expos, and trade shows.
• Corporate Offices: Great for contractors, interns, and guests.
• Schools & Universities: Useful for temporary passes or evolving student/staff roles.
• Healthcare Facilities: Efficient for issuing short-term badges for patients, staff, or visitors.

Ready to Learn More?

Rewritable ID cards offer a cost-effective, sustainable, and flexible solution for organizations that frequently issue temporary or dynamic credentials. By eliminating the need for new card stock and consumables with each update, you’ll save money, reduce waste, and streamline your ID issuance process.

IdentiSys offers many makes and models that have the rewritable feature, from low volume single card-feed printers to enterprise systems. Many systems have the ability to do both standard ribbon printing on regular cards and thermal printing on special thermosensitive card.

Contact IdentiSys today to explore how rewritable cards can support your organization's identification needs.

If your organization relies on the Entrust CD800 card printer, now is the time to plan ahead. With the CD800 officially discontinued and manufacturer support ending in October 2026, IdentiSys and its divisions—Capture Technologies, LINSTAR Security, and Gebco Hawaii—are offering a powerful incentive to upgrade.

Introducing our exclusive promotion on Entrust Sigma ID3 and Sigma DS3 desktop card printers. These next-generation printers are built for secure, smart, and seamless ID badge printing, offering significant improvements over legacy models.

Act Now: Trade In or Buy New and Save Big

From now through September 30, 2025, when you trade in an existing printer or purchase a new Sigma ID3 or DS3 with three qualifying color ribbons, you'll receive significant savings off our standard pricing.

Just mention promo code “GOENTRUST!” when speaking with your local IdentiSys, LINSTAR, Capture Technologies, or Gebco Hawaii representative to take advantage.

• Promo Code: GOENTRUST!
• Eligible Printers: Entrust Sigma ID3 & Sigma DS3
• Requirement: Purchase with three qualifying Entrust color ribbons
• Valid Through: September 30, 2025

Why Upgrade to the Entrust Sigma Series?

Whether you're replacing aging equipment or expanding your badge production capabilities, the Entrust Sigma ID3 and DS3 printers deliver next-level performance and security.

Key Benefits of the Sigma ID3 and DS3 Printers:

• Secure by Design- With encrypted data transmission, secure boot, and trusted platform modules (TPM), Sigma printers are built with cybersecurity in mind.
• Cloud-Ready Architecture- Native support for cloud issuance and remote management makes these printers perfect for hybrid work environments or multi-site deployments.
• Intuitive User Experience- Sigma printers feature a lighted user interface, Bluetooth & Wi-Fi connectivity (select models), and easy out-of-box setup.
• Professional-Grade Output- Vibrant, high-resolution printing delivers crisp, detailed photo IDs and badges. Ideal for corporate, education, healthcare, and government applications. 

Don't Wait—Plan Your Printer Upgrade Today

With CD800 printer support ending in 2026, proactive organizations are planning their transitions now. By taking advantage of this Entrust Sigma promotion, you not only future-proof your badge issuance system, but also save significantly in the process.

To learn more or verify your eligibility, contact your local sales representative at IdentiSys, LINSTAR Security, Capture Technologies, or Gebco Hawaii.

Terms & Conditions:

Offer valid through September 30, 2025. Promotion code GOENTRUST! must be referenced at time of quote. Promotion requires the purchase of three (3) qualifying Entrust color ribbons with a new Sigma ID3 or DS3 printer. Trade-in units accepted for additional savings. Offer may not be combined with existing special pricing or contract discounts. Contact your sales rep to confirm eligibility and qualifying ribbon SKUs.

As technology continues to evolve, so does the way we identify ourselves. While physical ID cards have been a trusted standard for decades—used in schools, offices, government agencies, and more—digital IDs are quickly becoming a modern alternative. But what exactly is the difference between a digital ID and a physical ID card? And does one have a clear advantage over the other?

In this blog, we break down the core differences between digital and physical identification, explore their unique advantages, and highlight how both can be used in today’s identity ecosystem.

What Is a Physical ID Card?

A physical ID card is a tangible, wallet-sized card typically made of PVC or composite plastic. It includes visible information like the person’s name, photo, ID number, and organization or institution name. In many cases, it also contains embedded technology such as:

• Barcodes or QR codes
• Magnetic stripes
• Smart card chips
• Proximity (RFID) or contactless credentials

Physical ID cards are used for visual identification, access control, time tracking, and more.

What Is a Digital ID?

A digital ID is an electronic form of identification stored and accessed through a mobile device or cloud platform. It verifies an individual’s identity digitally and can be used to access secure services or systems. Digital IDs often include:

• Biometric authentication (fingerprint, face, iris)
• Encrypted QR codes or tokens
• Mobile apps or digital wallets (e.g., Apple Wallet, Google Wallet)
• Secure cloud-based credential management

Digital IDs can serve the same functions as physical IDs—access control, payments, identity verification—but without a physical card.

Key Differences Between Digital and Physical IDs

Advantages of Physical ID Cards

• Universally recognized and easy to use
• No dependence on smartphones or battery life
• Ideal for visual identification
• Lower upfront infrastructure cost in some settings
• Offline functionality—no network connection needed for access

Advantages of Digital IDs

• Enhanced security with encryption and biometric protection
• Instant credential updates without printing a new card
• Contactless and hygienic—ideal for healthcare and public spaces
• Supports remote verification and mobile-based access
• Sustainability—no need for plastic cards, printing, or shipping

Do You Need One or Both?

In many cases, organizations don’t have to choose one or the other—they can offer hybrid identity solutions that include both physical and digital credentials. For example, a university might issue physical student ID cards for campus use while also providing digital IDs for mobile access and online services.

This dual approach gives users flexibility while ensuring broader accessibility and security coverage.

The Future of ID Is Flexible

As digital transformation accelerates, digital IDs are becoming more common—but physical ID cards still have a critical role in many environments. The best choice often depends on your organization’s goals, infrastructure, user needs, and security requirements.

Whether you're considering transitioning to digital IDs or want to modernize your current physical ID card system, understanding the strengths and differences of each option is the first step toward smarter, more secure identity management.

Have questions or need help choosing the right solution?
Contact us today—our team is here to guide you through your options and help you implement the identity solution that fits your needs.

The Addressograph imprinters, once a dependable solution for patient identification and administrative imprinting, has officially been discontinued. With ink rollers no longer available and replacement parts becoming increasingly hard to find, healthcare facilities and other industries still relying on these systems are facing a turning point.

While the Addressograph served its purpose for decades, the demand for more efficient, digital, and integrated solutions has taken center stage. Fortunately, there are several modern alternatives that not only replace the functionality of Addressograph machines but also bring improved accuracy, flexibility, and cost-effectiveness to the table.

Healthcare Industry: Smarter, More Efficient Patient ID Solutions

In the healthcare environment, accurate and fast patient identification is critical to safety and workflow. Whether you're admitting a new patient, labeling samples, or updating wristbands, these three solutions provide excellent alternatives to outdated Addressograph systems:

1. Thermal Transfer Printers

Thermal transfer printers are widely used in hospitals for printing durable, high-quality patient ID wristbands and labels. These printers offer a much lower cost per print compared to older imprinting technologies and are known for their reliability. Thermal transfer printing produces clear, smudge-proof text and barcodes, helping reduce the risk of identification errors and supporting compliance with patient safety standards.

2. Wristband & Label Laser Sheets

For facilities that want a low-barrier switch from the Addressograph, wristband and label laser sheets are an ideal option. These sheets can be printed using your existing laser printers, combining wristbands and labels on one convenient form. This solution requires no special equipment and integrates easily into your current workflow. It’s a simple, scalable upgrade with minimal training required for staff.

3. Standalone Off-Line Wristband & Label Workstations

If you're looking for a solution that operates independently of your network or hospital information systems, off-line patient identification workstations are an excellent choice. These all-in-one systems are easy to set up, require little to no IT involvement, and provide on-demand wristband and label printing. They’re perfect for facilities that need a quick-deployment solution or lack the resources to integrate new systems into their existing IT infrastructure.

These modern alternatives not only replace the Addressograph but also improve patient safety, reduce manual errors, and streamline ID workflows.

For Other Industries: Plastic ID Cards and Systems Are the Future

For non-healthcare organizations that previously used Addressograph machines, transitioning to custom-printed plastic ID cards is the ideal upgrade. Plastic card systems offer enhanced functionality with options like:

• Photo ID printing
• Magnetic stripe and smart card encoding
• Access control integration
• Custom branding and security features

Whether you're in education, manufacturing, government, or any other sector, plastic card systems provide a professional, scalable, and future-proof replacement for the Addressograph.

Time to Upgrade? We’re Here to Help.

The discontinuation of the Addressograph doesn’t have to mean disruption. With today’s advanced printing and identification technologies, you have access to more efficient, cost-effective, and reliable solutions—whether you're in healthcare or any other industry.

Need help deciding which alternative is right for your organization? Contact us today to learn more about your options and get personalized recommendation

As the current school year winds down, it’s the perfect time to start preparing for the 2025–26 academic year. Whether you're a school district, private school, or school photography company, ensuring your ID card printing system is ready is key to a smooth start. At IdentiSys, we’re here to help you get ahead of the back-to-school rush with expert guidance, competitive pricing, and unmatched support.

North America’s Leading Provider of Student ID and Badge Solutions

As North America's largest full-service identification solutions provider, IdentiSys offers everything schools need to issue student ID cards and faculty badges. From basic desktop printers to full-service badging systems, our comprehensive product line and expert service team ensure your school is prepared and protected.

Stock Up on ID Printer Supplies Before the Rush

We help schools, districts, and photography companies stay stocked and ready with:

• Blank ID card stock in all configurations (PVC, composite, magnetic stripe, and technology cards)
• Pre-printed card stock with school branding to speed up issuance
• Color and monochrome ribbons for all major printer brands
• Cleaning kits to keep printers running efficiently
• Lanyards, badge holders, and clips to complete the credentialing process

With competitive pricing and high inventory levels, IdentiSys ensures you get the supplies you need—on time and within budget.

Upgrade Your System with Powerful ID Card Printers & Software

Outdated or underperforming systems can slow down your registration process. IdentiSys offers flexible upgrade options for both hardware and software—many of which integrate seamlessly with your existing student information systems.

Featured printers for schools and photo companies include:

• Entrust Sigma ID3 – Built for secure, cloud-ready badge issuance
• Fargo DTC1500SE – Ideal for high-volume, cost-effective printing
• Evolis Primacy 2 SE – Feature-rich and built for flexibility, with options for dual-sided printing, encoding, and lamination
• IDP SOLID 310 LE – Budget-friendly and perfect for school badge programs
• Swiftpro 300LE – Professional-grade retransfer printer for photo-perfect results

We also carry a full range of models from Zebra, Matica, Magicard, and more—ensuring we can match the best solution to your unique needs and budget.

Seamless Integration with Your Existing Systems

Need your ID system to pull from your SIS or database? We offer a wide selection of ID card software that integrates with most student management systems. Whether you need a basic badge designer or a fully automated issuance platform, we’ll configure your system for efficiency and ease of use.

Local Support, National Reach

With offices and technicians across North America, IdentiSys is uniquely positioned to offer:

• On-site installation and training
• Preventative maintenance plans
• Emergency repair services
• Remote support and troubleshooting

Our factory-certified technicians and dedicated account managers work with you to ensure your ID program runs smoothly from day one—and every day after.

Let's Get Ready Together

Whether you’re reordering supplies or planning a system upgrade, now is the time to prepare for next year. Partner with IdentiSys for industry-leading expertise, unbeatable selection, and local service you can count on.

Contact us today to schedule a consultation or request a quote!

In today’s fast-paced business environment, efficient inventory management is crucial for minimizing costs, optimizing operations, and maintaining customer satisfaction. One of the often-overlooked heroes in this process is the thermal barcode label. These small, printed identifiers play a big role in how warehouses, retail stores, and logistics companies keep track of their inventory with speed and accuracy.

What Are Thermal Barcode Labels?

Thermal barcode labels are printed using heat instead of traditional ink. There are two main types:

• Direct Thermal Labels: Created by applying heat directly to a heat-sensitive label. These are ideal for short-term use like shipping labels or receipts.
• Thermal Transfer Labels: Require a ribbon that transfers ink onto the label using heat. These are more durable and resistant to environmental conditions, making them ideal for long-term labeling.

How Thermal Barcode Labels Improve Inventory Management

1. Accurate Tracking

Thermal barcode labels provide a scannable and consistent method of tracking inventory from the moment it enters a facility to the point of sale or shipment. Scanners read these barcodes with high accuracy, reducing human error in data entry.

2. Faster Processing

With barcode scanning, employees can quickly log products into inventory, pick orders faster, and update stock levels in real time. This results in increased operational efficiency and faster order fulfillment.

3. Reduced Costs

Thermal printers generally have fewer moving parts and don’t require ink or toner (especially in direct thermal printing), which helps reduce maintenance and supply costs. The labels themselves are also relatively inexpensive and can be printed on-demand.

4. Improved Inventory Visibility

When each item is labeled with a unique barcode, it’s easier to track product movements across the supply chain. This real-time visibility helps companies make better decisions regarding restocking, warehousing, and order prioritization.

5. Adaptability to Various Environments

Thermal transfer labels are especially suited for harsh environments, such as cold storage, outdoor use, or exposure to chemicals. This makes them ideal for industries like pharmaceuticals, food distribution, and manufacturing.

Choosing the Right Label for Your Needs

To get the most out of thermal barcode labeling, it’s important to choose the right type of label material and printing method for your specific application. Factors to consider include

• Label lifespan: Direct thermal for short-term, thermal transfer for long-term.
• Exposure to elements: Use durable materials and thermal transfer ribbons for labels exposed to moisture, heat, or abrasion.
• Label size and printer compatibility: Ensure labels fit your thermal printer model and meet your scanning needs.

Final Thoughts

Thermal barcode labels might seem like a small detail in the grand scheme of inventory management, but they are essential to maintaining an organized, efficient, and accurate system. Whether you're a small retailer or a large-scale distribution center, investing in the right thermal labeling solution can lead to significant operational improvements.

Need help selecting the best thermal barcode labels and printers for your business? Contact us today to speak with one of our labeling experts!

Due to newly enacted and proposed tariffs on imported goods, many manufacturers and suppliers have begun adjusting pricing across a wide range of products. At IdentiSys, we’re committed to keeping you informed and helping you plan ahead for any potential disruptions or cost increases.

What’s Being Affected?

We’ve already received notifications from several of our partners that the following product categories will see pricing changes due to tariff impacts:

• ID card printers
• Printer ribbons and blank cards
• Proximity cards and smart credentials
• Badge holders, lanyards, and clips
• Security system components like readers and related access control equipment

While we’re working hard to absorb some of the increases internally, some of these rising costs will unfortunately need to be reflected in customer pricing.

Why Are Prices Increasing?

Tariffs are being applied to a broad set of imported goods, creating cost pressure on many essential components and finished products used in the identification and security industries.

The Good News

We maintain strong relationships with a variety of manufacturers and suppliers across the globe. We are actively sourcing and shifting inventory where possible to minimize disruption and cost.

We understand there are still many unknowns, but rest assured—we’re in this together. Our team is in constant communication with our partners and working proactively to manage inventory and mitigate risks. Many of our customers can still benefit from our well-stocked warehouse to avoid immediate impacts.

What You Can Do

Some of these increases are set to take effect in the coming days and weeks. To help you avoid possible higher costs, we recommend connecting with your rep and locking in your pricing now, if necessary. Placing upcoming orders ahead of the changes could lead to significant savings.

Our team is ready to assist you in planning ahead and identifying the best options for your needs. We’re here to help you stay ahead of changes and ensure your identification or security program runs smoothly and efficiently.

We will continue to monitor this evolving situation and keep you updated.

 

The trusted legacy software platforms Datacard ID Works and IDCentre have officially reached end-of-life status. This means they are no longer supported by Entrust and will no longer receive software updates, technical support, or critical security patches. If your organization is still relying on these outdated platforms for ID badge creation and issuance, it's time to plan your next step—before it’s too late.

Datacard ID Works and IDCentre software products have officially reached their end-of-life. Entrust ceased sales of these products on March 31, 2021, and provided support until March 31, 2022.

Without ongoing support, ID Works and IDCentre users face growing risks. Operating system updates, security enhancements, and changing hardware requirements can quickly cause compatibility issues. In many cases, the software may fail to launch, crash frequently, or even become completely unusable. Even temporary fixes, such as running the software in compatibility mode or on virtual machines, are just that—temporary. These workarounds leave your organization vulnerable to interruptions, inefficiencies, and increased cybersecurity risk.

In addition, the USB dongles required to run ID Works and IDCentre are no longer being manufactured. If a dongle is lost or damaged, there is no path to replace it—rendering the software inoperable and leaving your organization without a functioning ID issuance system.

Why You Shouldn’t Wait

Delaying your migration puts your ID issuance program at risk of disruption. For schools, corporations, healthcare institutions, or government agencies relying on consistent and secure ID production, this could mean delayed badge issuance, compliance concerns, and higher IT support costs just to keep legacy software limping along.

Upgrade to Entrust Instant ID – Cloud or On-Premises

To stay secure, efficient, and flexible, we strongly recommend transitioning to Entrust Instant ID—Entrust’s next-generation ID issuance platform. Available in both cloud-based and on-premise deployments, Instant ID gives your organization options. Whether you prefer the scalability and accessibility of the cloud or have a policy that requires data to remain on-site, there is a version of Instant ID that fits your requirements.

Entrust Instant ID as a Service (IIDaaS) is the cloud-based version, offering centralized management, browser-based access, and real-time updates without the need for local installs. For organizations that require on-premise solutions due to internal policy, regulatory mandates, or data privacy concerns, Entrust Instant ID is also available as a traditional on-site software deployment with many of the same modern capabilities.

Key Benefits of Entrust Instant ID:

• Cloud-Based Convenience: No need for local software installs or maintenance. Instant ID as a Service works from your browser, keeping your environment lightweight and up to date.

• Secure and Compliant: Built with modern security standards, Instant ID protects your data and ensures compliance with today’s strict cybersecurity requirements.

• Support for Physical and Mobile Credentials: Go beyond plastic cards. Issue secure digital IDs that can be stored on smartphones, ideal for modern, mobile-first environments.

• Scalable for Any Organization: Whether you have a single location or multiple sites, Instant ID grows with your needs and simplifies multi-site badge issuance.

• User-Friendly Interface: Designed with modern usability in mind, Instant ID reduces training time and increases efficiency across your team.

• Ongoing Support and Updates: Whether using the cloud or on-premise version, Entrust provides reliable updates and customer support to ensure your system remains secure and effective.

Ready to Make the Switch?

Entrust Instant ID isn’t just a replacement for ID Works and IDCentre—it’s a significant upgrade. By migrating now, you ensure business continuity, enhanced security, and future-ready ID badge issuance for your organization.

Need help planning your migration? As an authorized Entrust partner, we’re here to support your transition every step of the way—from consultation to implementation and training.

Contact us today to get started with Entrust Instant ID and leave legacy software behind for good.

When investing in an ID card printer for your organization, one of the biggest decisions you'll face is whether to lease or buy. Both options have advantages and drawbacks, depending on your budget, needs, and long-term goals. In this guide, we'll explore the pros and cons of each approach to help you make the right decision for your business.

Buying an ID Card Printer

Purchasing an ID card printer outright means you own the equipment from day one. This can be a great choice for businesses that require regular and long-term ID card printing.

Pros of Buying:

• Long-Term Savings: Over time, purchasing is more cost-effective than leasing.
• Full Ownership: You have complete control over the printer, its maintenance, and any upgrades.
• No Monthly Payments: Eliminates ongoing leasing costs, making budgeting simpler.
• Better Customization: You can choose a model that best suits your printing volume and security needs.

Cons of Buying:

• High Upfront Cost: A significant initial investment is required.
• Maintenance and Repairs: The responsibility for upkeep and potential repairs falls on you.
• Technology Obsolescence: As technology evolves, your printer may become outdated, requiring future upgrades.

Leasing an ID Card Printer

Leasing an ID card printer involves making regular payments to use the equipment for a set period. This can be an attractive option for organizations with budget constraints or those that need flexibility.

Pros of Leasing:

• Lower Upfront Costs: Ideal for businesses that want to avoid large initial expenses.
• Predictable Budgeting: Fixed monthly payments make it easier to manage cash flow.
• Access to Upgrades: Leasing allows you to upgrade to newer models when your term ends.
• Maintenance Included: Many lease agreements include maintenance and support, reducing downtime and repair costs.

Cons of Leasing:

• Higher Long-Term Costs: Over time, leasing can be more expensive than purchasing.
• No Ownership: You don’t own the equipment, meaning you must return it or renew your lease at the end of the term.
• Contract Commitments: Leasing requires a contract, which may not be flexible if your needs change.

Which Option is Right for You?

• Buy if: You have the budget for an upfront investment, need long-term ID card printing, and want full control over the equipment.
• Lease if: You want to spread out costs, need the flexibility to upgrade, or prefer a maintenance-included option.

At IdentiSys, we offer both purchasing and leasing options for ID card printers. Our team can help you evaluate your printing needs and determine the best solution for your organization. Contact us today to discuss your options!

As businesses, schools, and organizations evolve, so do their security and access control needs. Many companies still rely on older proximity card technology, but with the rapid advancement of contactless smart card technology, it’s becoming increasingly clear that a migration is not just an upgrade—it's a step toward a more secure, efficient, and flexible access control system.

If you're looking to transition from old proximity card technology to newer contactless smart cards, here's a comprehensive guide on the best practices for a smooth migration:

1. Assess Your Current System

Before making any changes, take stock of your existing access control infrastructure. Evaluate the following:

• Card Types in Use: Determine whether you’re using traditional proximity cards, key fobs, or tokens.
• Reader Compatibility: Check whether your current access control readers can support newer smart technologies (like NFC or Bluetooth).
• Security Gaps: Assess if there are vulnerabilities in your current system that newer technologies could address.

Understanding your current system's limitations will give you a clearer idea of what to upgrade, replace, or modify during the transition.

2. Choose the Right Contactless Smart Technology

There are a variety of contactless smart card technologies available, so it’s important to choose the one that best suits your needs. Some popular options include:

• Near Field Communication (NFC): Works by simply tapping a card or mobile phone close to a reader.
• Bluetooth Low Energy (BLE): Ideal for mobile access control where credentials can be stored on smartphones.
• MIFARE and iCLASS: Popular smart card technologies offering various encryption levels, making it suitable for secure environments.

Choose the right technology based on your security requirements, the type of access control systems you use, and user convenience.

3. Plan for a Phased Rollout

Rather than completely overhauling your access control system in one go, consider a phased migration. This allows for:

• Testing: You can run tests on the new system before fully deploying it.
• Cost-Effectiveness: Spreading out the cost of upgrades (like new readers and cards) over time.
• User Adaptation: Allow users to adapt to the new technology gradually.

You can start by issuing new smart cards or mobile credentials to a small group of users, then scale up as the new system proves to be reliable.

4. Upgrade Access Control Readers

To read the new contactless smart cards, you’ll likely need to upgrade or replace your old proximity card readers. Modern smart card readers are backward compatible with old proximity cards but will provide additional features like:

• Increased security: Smart cards offer stronger encryption and authentication protocols.
• Mobile compatibility: Most new systems can interact with mobile phones, making them more versatile.
• Future-proofing: New readers support various technologies, meaning you won’t need to upgrade again anytime soon.

When selecting new readers, ensure they are compatible with the specific smart card technology you’ve chosen.

5. Data Migration and Credential Management

A crucial aspect of migrating to a new system is ensuring smooth data migration. This includes transferring user credentials, access levels, and historical data (like access logs) to the new system. To make this process smoother:

• Backup Your Data: Before you start, ensure all data from your old system is backed up.
• Update User Information: You may need to update user profiles, access permissions, and other relevant data in your new system.
• Integrate with Existing Systems: Ensure that your new smart card system integrates seamlessly with other systems such as employee databases, time and attendance tracking, or visitor management systems.

6. Employee Training and Communication

When implementing a new system, user adoption is key. Proper training and communication will make the transition smoother for everyone involved. Ensure employees understand how the new technology works and how to use their new smart cards or mobile credentials. Key training points include:

• How to use the new cards or mobile credentials: Provide step-by-step guides for accessing buildings or restricted areas.
• Troubleshooting tips: Help employees understand what to do in case of issues with their cards or devices.
• Security protocols: Educate employees on the importance of keeping their new credentials safe and reporting any lost or stolen cards promptly.

7. Test and Troubleshoot

Once the new technology is in place, conduct thorough testing to identify any potential issues before full implementation. Testing should include:

• Reader performance: Ensure that smart card readers can quickly and accurately authenticate users.
• System integration: Make sure the new system works well with existing software and hardware.
• Security protocols: Test the security features to ensure there are no vulnerabilities.

8. Monitor and Evaluate

After the system is up and running, monitor its performance closely. Collect feedback from users and security personnel, and address any issues as they arise. It’s also essential to evaluate how the new system is performing in terms of:

• Security improvements: Are there fewer security breaches?
• Efficiency gains: Is the system faster and more convenient for users?
• Cost savings: Over time, you may find that the new system reduces operational costs or reduces the need for administrative support.

Contact us today